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Written by Jamie Grigg
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Thursday, 27 March 2008 |
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Instrumental Music Boosters of the
Massillon City Schools Inc.
Constitution and By-Laws
Article I- Purpose of the Organization
Section 1.1: This non-profit organization exists to provide support for activities of the Instrumental Music Department in the Massillon City School District, both moral and financial.
Section 1.2: The Organization will not interfere with personnel or program decisions of the Board of Education.
Article II- Membership
Section 2.1: Membership shall consist of Massillon City School band parents and other persons interested in promoting instrumental music in the Massillon City School District.
Section 2.2: There shall be no dues or membership fees.
Section 2.3: All booster members shall conduct themselves in a positive manner and in the good name of the Massillon Tiger Band Program.
Section 2.4: Voting members shall be parents/guardians of active Massillon band students. All other members shall be non-voting members.
Section 2.5: Any member whose actions are in conflict with the constitution may have their membership revoked.
Section 2.6: Any member may be reinstated if the conditions warrant.
Article III- Officers and Their Elections
Section 3.1: The officers of the Organization will consist of a President, Vice President, Secretary, Treasurer, and Alumni Representative, and (when available) Past Booster Representative; together known as the Executive Committee.
Section 3.2: The offices of President, Vice President, Secretary, and Treasurer shall be parents/guardians of current high school band members. The Alumni Representative must be a 3 or 4 Star Tiger Swing Band alumnus. The Past Booster Representative must be a former voting member of the organization.
Section 3.3: It is strongly advised that spouses not serve together on the Executive Committee.
Section 3.4: All officers are elected by the voting membership in the spring. The term for each office is one year beginning on the first day of summer break. The Treasurer is the only exception, serving a fiscal year from July 1st to June 30th.
Section 3.5: Officers may be asked to resign due to dereliction of duty, a status to be determined by the Executive Committee based on concerns expressed by the directors, officers, or members of the booster organization. If an officer is determined to be derelict of duty, the current President, with the approval of the Executive Committee and Band Directors, appoints a voting member in good standing to complete the term.
Section 3.6: No one shall hold the same office for more then two consecutive one-year terms.
Article IV- Duties of Officers and Executive Committee
Section 4.1: The President presides at all Band Booster meetings and Executive Committee meetings. The President oversees all aspects of the Band Booster program, calls meetings of the membership and Executive Committee when necessary, and performs other duties as requested by the Executive Committee. The President also serves as a co-signer on organization funds.
Section 4.2: The Vice-President assists the President, assumes the duties of the President in that officer’s absence, and performs other duties as requested by the Executive Committee.
Section 4.3: The Treasurer records all financial matters of the organization, serves as cosigner on organization funds, and collects receipts and bills for all disbursements. The Treasurer prepares student statements and keeps a detailed account of all expenses and funds earned by students. The Treasurer also performs other duties as requested by the Executive Committee.
Section 4.4: The Secretary records minutes of all Executive Committee and general membership meetings, submits minutes for approval at successive meetings, and prepares correspondence of the organization. The Secretary also performs other duties as requested by the Executive Committee.
Section 4.5 The Alumni representative oversees Alumni relations and performs other duties as requested by the Executive Committee.
Section 4.6: The Past Booster Representative serves in an advisory capacity and performs other duties as requested by the Executive Committee.
Section 4.7: The Executive Committee (as defined in 3.1) acts in place of the organization as necessary between regular meetings; sets meeting times and places, makes recommendations to the membership, and establishes all committees and chairpersons. No actions taken by the executive committee may conflict with action already taken by the entire membership in regular or called meetings.
Article V- Meetings
Section 5.1: The general membership meetings of this organization shall be held once each month at a time and place designated by the Executive Committee. It may be determined at one meeting not to meet the next month based on need.
Section 5.2: The Directors or President may request special meetings.
Section 5.3: Roberts Rules of Order shall be the parliamentary procedure to be followed at meetings.
Article VI – Dissolution
Section 6.1: Should this organization be dissolved and/or no longer recognized by the Massillon Board of Education, all assets shall be distributed to the non-profit group whose objective is to promote the Massillon Instrumental Music Program which receives recognition from the Massillon Board of Education.
Article VII- Amendments
Section 7.1: This constitution may be amended by a two-thirds vote of the members present at any regular meeting. The amendment(s) must have been presented to the Secretary in writing at the preceding regular meeting of the organization.
Section 7.2: Voting on an amendment may take place only after an amendment has been read to the members and recorded by the Secretary at a prior meeting. The voting shall take place at the next regular meeting.
Effective 03-18-08
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Last Updated ( Thursday, 27 March 2008 )
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